How Helvaro works, and what it delivers
The problem, the product, the numbers and an honest comparison. Everything you want to know before booking a call.
The problem isn't your team. It's timing.
Without Helvaro
A prospect fills in your form. At that very moment, they're comparing you with three competitors.
Nobody replies. They keep chatting with the competitor who does respond.
You send an email. By then they already have an appointment, with someone else.
With Helvaro
The same prospect fills in your form.
Helvaro starts the conversation on WhatsApp and asks the right qualifying questions.
The appointment is in your calendar. You read it Monday morning over coffee.
Companies that respond within an hour qualify up to 7× more leads than companies that wait longer.
Source: Harvard Business Review, Lead Response Management Study.
Three agents. Zero manual work.
No manual follow-up. Your agents take over the entire journey.
The follow-up agent replies
Within 30 seconds your follow-up agent sends a personal WhatsApp message. Day and night.
The qualification agent scores
Smart questions about budget and intent separate warm leads from cold ones.
The scheduling agent books
The qualified lead gets a free time slot and appears straight in your team's calendar.
No black box. Everything visible.
No black box. One dashboard with every lead, every score and every conversation, live.
More appointments. Less manual work.
More appointments. Less manual work
Only warm leads in your calendar
A lead scores 9/10? The scheduling agent books right away. Scores 3/10? It gets a follow-up flow, not your time.
Never miss a lead again
Your follow-up agent sends the first message within 30 seconds. Even at 11pm. Even on Sunday.
Appointments book themselves
The scheduling agent suggests free slots from your Google Calendar and confirms the appointment right in the chat.
An agent per sector
Insurance? Your agent asks about product type first. Renovation? Timing and location first. Each sector its own agent.
Feels like a real colleague
Give your agent a name and its own style. Your leads chat with "Mathis from your company", not a bot. You approve every script.
Speaks 40 languages
Your agent detects your lead's language and switches automatically. One system for all of Belgium.
What are you really choosing between?
An honest comparison with the two alternatives teams actually consider.
| Helvaro | Hiring an extra sales rep | Building it yourself with ChatGPT + Zapier | |
|---|---|---|---|
| Live within | 72 hours | 4 to 6 weeks of searching and onboarding | 2 to 3 weeks of tinkering |
| Responds evenings and weekends | ✓ Always, within 30 seconds | ✗ No | Sometimes, until the flow breaks |
| Speaks Dutch and French | ✓ Switches automatically | Usually one of the two | ✗ |
| Remember every lead and score automatically | ✓ Every lead, every time | On good days | ✗ No memory between conversations |
| Scales from 10 to 300 leads/month | ✓ Without extra work | ✗ New hire needed | ✗ Breaks at volume |
| What it costs you | Fixed monthly price | Salary cost from ±€3,500/month | Dozens of hours building and maintaining |
Helvaro isn't for you if…
But for you if…
Built by people who knew the sales problem first-hand.
Helvaro is a Belgian product. Not anonymous software, a team with faces and an email address you can always reach.
Teljo Crisrosio Kodia
Co-Founder & CEOTeljo built his first sales process at eighteen and saw up close how much revenue is lost to slow follow-up. At Helvaro he turns that frustration into a product that truly solves the problem, not halfway.
LinkedInSindi Said
Co-Founder & CTOSindi builds Helvaro's technical backbone: the agent engine, the WhatsApp integration and the dashboard. Her goal? A system so reliable you never have to think about it.
LinkedInQuestions? Email directly to hello@helvaro.pro. You'll get a reply from a human, not a ticket system.
Frequently asked questions
Any business with a sales process and inbound leads: insurance, recruitment, automotive, B2B SaaS, real estate, renovation, healthcare practices, lawyers, coaching and more.
You receive a fixed, professional WhatsApp number tied to your company. That number stays the same, so your leads always reach you in the same place. Your agent carries a name you choose, so your leads see your company, not Helvaro.
You set your agent's name, the welcome message and the qualifying questions before we go live. After that you follow every conversation live and can take over at any time.
Your agent stops and your team gets an instant notification. You simply take over in the same chat.
Yes. Your agent detects your lead's language and switches automatically between Dutch and French.
Yes. Your data is on servers in the EU, is never resold, and you can request access or full deletion at any time.
Today Helvaro connects with Google Calendar, and you export all leads as CSV to any CRM. Direct integrations with HubSpot, Teamleader and Pipedrive are on the roadmap.
ChatGPT forgets your lead after one conversation, doesn't send WhatsApp messages and books nothing. Your agents remember every lead, score on budget and intent, and book straight into your calendar.
Yes. Your agents respond 24/7 to new requests, qualify automatically on budget and intent and only book warm leads. This reduces the need for extra staff.
Within 30 seconds of the request, even outside office hours.
No. You get your own lead form link for your website or ads, and appointments appear automatically in your Google Calendar. Your team only gets qualified appointments.
Usually within 72 hours, depending on your current setup.
Nothing stops. We notify you and look together at whether a bigger plan makes sense, never a surprise afterwards.
Your leads don't wait. Why do you?
We take on a limited number of teams each month. Free 20-minute lead audit, no obligations.
Book your work audit